Profit & Loss

The Profit & Loss page gives you a full breakdown of your project’s financial health. It gathers all your costs and income in one spot so you can see exactly how much profit you are making on the job.

How to Open Profit & Loss

The Profit & Loss statement is available on all devices as a standalone page accessible from your main project details area.

Go to the Accounting & Financials section at the bottom of your Project Details page and click the Profit & Loss card.

Understanding Your Financial Summary Cards

When you open the page, the summary cards at the top show you a quick look at the project’s overall money stats:

Retail Total: The total value of the project at your standard customer-facing prices.
Dealer Total: The total cost of the project using baseline dealer prices.
Money Received: The total amount of cash you have successfully collected from the client via receipts.
Total Discount: The total amount of price reductions given to the client.
Actual Cost (Quoted): The actual money spent on purchasing the gear and labor that was originally quoted.
Actual Cost (Non-quoted): The actual money spent on extra items, returns, or miscellaneous entries that weren’t part of the original quote.
Proj. Gross (Projected Gross): Your expected profit margin calculated before starting the physical job.
Actual Gross: Your real profit margin calculated from what you actually spent versus your retail prices.
Net Profit: The final amount of money you cleared after factoring in all actual costs, receipts, adjustments, and extra fees.

How Items and Money Flows are Listed

Below the summary cards, the page displays your financial data categorized neatly into standard groups—just like they were organized when you built your quotations (such as Camera, DVR/NVR, etc.).

1. Smart Cost Tracking

The dashboard logs every single money flow tied to your project:

Profit Items: Earnings and incoming revenue values are highlighted in green text.
Expense Items: Costs and outgoing expenses are shown in red text.

2. Comprehensive Tracking

The list factors in every line item across your project operations:

Client payments (Receipts).
Extra hardware items added directly during shopping (Non-quoted items from procurement).
Extra travel or transport expenses added directly to the project (Non-quoted logistics / travel).
Extra on-site crew or internal staff added manually (Non-quoted personnel).
Custom cash tracking additions (Misc entries from your cash flow log).
Hard costs logged when executing the job (Actual costs from procurement, logistics, and labor).

3. Filters and Visual Tags

Quotation Filtering: If you need to view stats for a specific layout option, click the All Quotations dropdown menu at the top right to filter the page.
Non-Quoted Tag: Any item that you didn’t include in the original quote but added later during procurement or setup will feature a purple Non-quoted tag so you can spot unexpected project expenses instantly.

Understanding Item Grid Columns

Each item row contains a detailed column layout tracking your prices, adjustments, and final profit margins side-by-side:

Column	What It Tracks
ITEM / VENDOR / QTY	Shows the item’s name, the hardware supplier, and the total item count.
DEALER PRICE / TOTAL	Displays your baseline supplier cost per unit and your total expected dealer cost.
RETAIL PRICE / TOTAL	Displays your standard customer-facing price per unit and the total retail sum.
PRICE ADJ. / ADJ. RETAIL	Shows any manual discounts or price markups applied directly to that specific line item.
ACTUAL PRICE / TOTAL	Tracks the real-world cost you paid to the vendor per unit and your true final expense total.
PROJ. GROSS	Your expected profit margin calculated before starting the physical job.
ACTUAL GROSS	Your true final profit margin earned after capturing all real-world purchase costs.