Cash Flow

The Cash Flow page provides a complete transaction ledger for your project. It automatically tracks all financial movements, helping you monitor exactly how much money is coming into your business versus what is being spent on materials and labor.

How to Open Cash Flow

The Cash Flow dashboard is available on all devices as a standalone page accessible from your main project details area.

Go to the Accounting & Financials section at the bottom of your Project Details page and click the Cash Flow card.

Understanding Your Cash Flow Summary

Once opened, the dashboard displays live financial summary metrics at the top of your transaction list:

Total Money In: The sum of all payments you have officially collected from the client via receipts.
Total Money Out: The collective sum of your purchases, labor, and logistics / travel expenses.
Money on Hand: The actual amount of cash you have left in your pocket from this project right now. It is calculated by taking the total money you have collected from the client and subtracting the money you have spent so far.
Outstanding Balance: The remaining unpaid amount that your client still owes you for the job.

Navigating the Transaction Ledger

Below the summary cards, the page displays a comprehensive list of every single money flow linked to the project.

1. Automated Bookkeeping

The ledger pulls data automatically from all corners of your project workspace:

Money In: Logged from your saved Receipts. These values are highlighted in green text to show positive revenue.
Money Out: Logged automatically from procurement costs (COGS), field personnel fees (Labor), and transport items (Logistics). These values are highlighted in red text to indicate expenses.

2. Filtering Controls

If your project features multiple selected quotations, you can click the All Quotations filter dropdown menu at the top right. This allows you to filter your list to show transactions tied to a single specific quotation.

Adding Miscellaneous Entries

If you run into extra project expenses or incomes that aren’t captured by your standard tracking tables (like materials, labor, or logistics / travel), you can add them manually by clicking the orange + Misc Entry button at the top right.

This opens a form window where you can record the transaction details:

Date: Select the exact day the transaction took place using the calendar selector.
Description: Type out a short name or explanation detailing what the entry is for.
Vendor/Customer: Enter the name of the external business or individual involved in the exchange.
Quantity: Enter your item counts.
Dealer Price: Enter the cost per unit for the service or item. The app will automatically calculate and display your sum in the read-only Total field
Quotations: Check the reference box next to your relevant quotation line to associate this custom entry with a specific project cost plan.
Click Create Entry to officially add the line to your ledger.